Free Agency Invoice Template

Agencies bill in ways solo freelancers don't — monthly retainers, project fees, media spend, and pass-through costs all on the same account. This free agency invoice template gives you a professional layout that handles that complexity clearly, separating your fees from third-party costs like ad spend or subcontractor charges so clients see exactly what they're paying for. For retainer clients, a consistent monthly invoice with a clear scope reference keeps the relationship smooth and payments predictable. Itemize services — strategy, creative, media, production — and note the billing period, along with any pass-through costs marked separately from your margin. Include your agency's tax number and set firm net terms, since agencies often carry costs before the client pays. As your client roster grows, Invoex lets you automate recurring retainer invoices, track outstanding amounts across all clients, record partial payments, and pull the reports you need to manage cash flow — essential when you're fronting media spend or paying subcontractors.

What to include on a agency invoice

• Agency name and tax number
• Client and billing period
• Retainer or project fees
• Services itemized (strategy, creative, media)
• Pass-through costs (ad spend, subcontractors)
• Purchase order reference if required
• Net payment terms