Free Contractor Invoice Template

Contractors need invoices that clearly separate labour from materials, because clients — and their accountants — want to see exactly what they're paying for. This free contractor invoice template lets you list labour hours and rates alongside materials and supplies, with a subtotal, tax and total that add up transparently. For project-based work, reference the job or site so the invoice ties back to a specific quote or contract, and include any agreed milestones or retention amounts. Clear invoicing protects you: itemized labour and materials reduce arguments about scope and make it far easier to get paid the full amount without haggling. Add your license or tax registration number where required, and set firm payment terms — many contractors invoice on completion of stages rather than waiting for the entire job to finish. As your workload grows, Invoex helps you convert accepted quotes into invoices in one click, track deposits and partial payments, and keep a running record of every job and client.

What to include on a contractor invoice

• Business name and license / tax number
• Client and job or site reference
• Labour: description, hours and rate
• Materials and supplies with quantities
• Deposits or milestone payments received
• Retention amount (if applicable)
• Payment terms and due date